Six modules. One complete compliance cycle.
NAPSsoft EHS is designed for EHS compliance and management in Mexico: permits with assigned owners, projected renewals, and always-accessible documents. A single system that replaces spreadsheets, emails, and drives across your team.
Module 1
Permits and Licenses Registry
Centralized management for multi-site operations. We consolidate STPS, SEMARNAT, COFEPRIS, and ASEA regulations into a single source of truth. We configure catalogs by industry (automotive, pharmaceutical, or shelter) and customize requirements based on processes, risks, and local regulations at each location in Mexico.
What It Solves
The spreadsheet problem. In operations with 150+ plants, permits float across dozens of individual Excel files, one per site, with no single source of truth.
The institutional memory problem. When the coordinator who "knew where everything was" leaves, the information leaves with them. The record lives in the platform.
The discovery problem. The initial migration reveals what actually exists. Organizations find 20% of expired permits they didn't know about.
Key Capabilities
Industry catalogs
Access preloaded permit sets for manufacturing, retail, or shelter. Save time by configuring baseline catalogs according to your specific business sector.
Authority Mapping
Link each procedure to its issuing authority (STPS, SEMARNAT, COFEPRIS, Civil Protection, Municipality, and more). Identify who inspects each site and anticipate regulatory requirements.
Multi-entity structure
Advanced support for holdings, shelter companies with multiple client operations, franchise models, and multi-brand portfolios—all under one account.
Site-level customization
Adjust requirements based on local processes and municipal variations. Ensure exact compliance for each plant, regardless of geographic location.
Module 2
NOM Monitoring
Centralize tracking of all Mexican Official Standards applicable to each of your locations. From NOM-002 for fire prevention to NOM-035 for psychosocial risk, each standard has its linked documentation, updated status, and evidence ready for when the inspector arrives.
What It Solves
The NOMs nobody has mapped. Most operations don't know exactly which standards apply to each site. The platform assigns the corresponding NOMs by location and industry from day one.
The evidence that can't be found. Complying with a NOM isn't enough—you have to be able to prove it. Each standard is linked to its required documentation, accessible from any device.
The tracking that gets lost. Without centralized visibility, an outdated NOM can go unnoticed until the inspector arrives. The system monitors the status of each standard per site in real time.
Key Capabilities
Flexible assignment
NOMs can be assigned by location or directly from the platform's complete catalog, without unnecessary configurations.
No history loss
When a NOM no longer applies, it is unassigned without deleting previous documents. The compliance history remains intact for audits.
Granular control
The administrator activates the module by location, and coordinators only see the NOMs that correspond to them, without additional noise.
Scalable by portfolio
From 2 plants to 150, the platform maintains its own catalog per location without affecting the configuration of others.
Module 3
EHS Intelligence
An artificial intelligence assistant trained on your portfolio of permits, licenses, and NOMs. Instead of navigating screens, filtering reports, or waiting for someone to compile data, you ask directly and get the answer in seconds—in Spanish or English, available 24/7.
What It Solves
The information that exists but nobody finds. The data is already in the platform. The problem is the time it takes to locate it. The assistant responds directly from your data without complex commands or filters.
The questions management asks at the worst moment. "How many permits expire this month?" "Which coordinator has the most workload?" The assistant delivers the answer in seconds, not hours of compilation.
The analysis that requires crossing multiple filters. Permits from a specific state, in a date range, assigned to a particular coordinator—all in a single question, without manual reports.
Key Capabilities
Natural language
Ask in Spanish or English as if speaking with a colleague. No special commands, no filters, no training required.
Contextual response
The assistant explains the why behind the data, adds relevant context, and accompanies it with tables, lists, or charts depending on what you need to see.
Pre-filtered by role
The assistant responds according to the user's access permissions. A coordinator only sees their region; a director sees the entire portfolio.
Specialized knowledge
Trained in Mexican regulations: NOMs, authorities, compliance criteria. It responds with precision, not like a chatbot.
Module 4
Renewal Projections
Strategic anticipation to avoid operational shutdowns. The difference between a routine renewal and a plant closure is visibility. We transform your records into a predictive engine that projects calendars at 30, 60, 90, and 180 days. Visualize workload peaks, plan budgets, and prevent your procedures from expiring off your radar.
What It Solves
The surprise problem. Without projection, teams discover an expired permit when the inspector arrives. The traffic light turns red, never yellow.
The budget spike problem. Renewal costs are predictable if projected. The platform distributes expenses throughout the year.
The alert fatigue problem. With 150+ sites, emails become noise. Projection replaces volume alerts with a single answer: what to start today.
Key Capabilities
Traffic light dashboard
Visualize your entire portfolio on one screen. Filter by risk level, authority, or site with Green, Yellow, and Red indicators for prioritized intervention.
Customizable windows
Configure windows from 30 to 180 days depending on the procedure. The platform triggers action when you should START the process, not when the permit has already expired.
Budget projection
Estimate renewal expenses by month or quarter. Generate exportable reports for finance, eliminating surprises in budget planning.
Operational workload management
Monitor work saturation by coordinator. Reassign renewals and balance tasks before processes accumulate or fall behind.
Module 5
Self-Assessments
Know the real state of your compliance before the inspector arrives. The platform has all auditable points preloaded by agency—STPS, SEMARNAT, COFEPRIS, Civil Protection, and more—organized by location, with assigned owners and linked legal reference at each point.
What It Solves
The assessment nobody does. Most companies don't know where they stand until an external audit arrives. Self-assessment gives you that visibility before, not after.
The non-conformities that get lost. Without a system, findings remain in emails or notes without follow-up. Each point is classified by severity level and remains recorded until closure.
The report management never has. Generating a compliance summary by agency, location, and owner takes seconds—not hours of manual compilation.
Key Capabilities
Auditable points
All criteria from STPS, SEMARNAT, COFEPRIS, Civil Protection, and municipal authorities, with legal reference linked to each point.
Severity level
Each finding is classified into three levels: risk of operational shutdown, fine or restriction, and administrative observation.
Tracking to closure
Each non-conformity has an owner, technical comments, and attached evidence. The history is documented.
Compliance metrics
Compliance percentage, findings by severity level, and status by owner—ready for management or an external audit.
Module 6
EHS Compliance Reports
Report generation in seconds, without consolidating spreadsheets or cross-referencing data between coordinators. The AI engine analyzes the permit registry, workflow statuses, and team activity to produce standardized compliance intelligence. What used to take days of administrative work is now processed automatically with accurate, up-to-date data for senior management.
What It Solves
The compilation tax. EHS teams spend up to 40% of their time reporting compliance, not managing it. Manual compilation is the biggest time drain.
The translation problem. Multinational operations need reports in English and Spanish. The platform generates them bilingually natively.
The board meeting rush. When management requests a compliance status, the response should take seconds. Not days.
Key Capabilities
Compliance summary
Automatic summary of the entire portfolio: current permits, expiring soon, upcoming renewals, and critical exceptions. Ideal for high-level KPI monitoring.
Reports segmented by site and authority
Detailed views by location or agency (STPS, SEMARNAT). Facilitates specific preparation for inspections and local audits.
Customized reports
Ideal for shelter companies and consultancies. Generate compliance reports (in English or Spanish) per operation with the specific branding and context of each client.
Intelligent exception filtering
Quickly identify which permits require immediate action. Eliminate visual noise and focus attention on critical operational risks.
More features that add value
Document Repository
Evidence always ready
Centralize contracts, deeds, lab reports, blueprints, and all corporate documents. Including due dates, assigned owners, and complete version traceability.
Multi-Site Management
Scale without losing control
Configure your operation according to your actual structure: divisions, entities, and EHS teams. Consolidated visibility of your entire portfolio from a single platform.
Walkthroughs and Inspections
Detect and correct early
Turn each internal audit visit into a structured cycle: recorded observations, assigned corrective actions, and tracking to closure.
YOUR COMPLIANCE CONTROL TOWER